Calendly secret event Jun 18, 2024 · This feature happily already exists! It’s called making your event type “secret” and it takes only a few seconds. Types of shared events If you want to add a note for your event type, click the 'Add internal note' option. Appreciate the workaround but it does not work in many situations. Calendly Calendly’s functionality goes way beyond just a scheduling link, with customizable, automated features to help you and your team achieve goals faster. Apr 11, 2024 · Assign a single color to each in a group of event types that share the same time zone; Updating the color of an event type is easy! Click to edit your ET > click “Event details” > select the dropdown with a colorful circle next to the “Event name” field > update the color > click “Save and close” to apply the changes. Oct 27, 2023 · Sometimes you don’t want everyone to see a particular even in Calender. Note: Transferring ownership will not affect the meeting host. g. Calendly Routing Forms allow you to set up questions for invitees to answer > set up routing logic that, based on Apr 16, 2025 · Calendly can add info to your redirect URL—use these variables to track and personalize. Choose either a One-on-one or Group event type. Sign up for free Browser extensions Feb 21, 2025 · Secret event Hidden event type from your main scheduling page, and only available to Invitees with whom you share the event type's link directly. Shared Event Type Multi-User event type that lets Users collaborate without the need of an Admin. Sep 27, 2024 · What are your big-picture goals, and how does Calendly help you achieve them in your; Advanced Features - Are you using features like Routing Forms, Workflows, or advanced meeting settings (like Buffer Times or Secret Event Types)? Show us how these tools make your scheduling even more effective! Oct 27, 2023 · It checks for events marked “Busy” and interprets them as conflicts, preventing invitees from scheduling new events at those times. This feature works in the mobile app and is available for one-on-one event types only. To make a call to this endpoint: Web clients: pass client_id and client_secret via Basic HTTP Authorization header. Enter your Client ID. Transfer ownership: transfers event type ownership to another user. It’s “Make public” in this screenshot as I had already made it secret and taken the screenshot and couldn’t be bothered to do it again. Delete permission: remove any existing permissions for a user. This one does contain the “Make secret” option. There are so many applications for this for various business owners. Sep 5, 2023 · App comparisons. Jul 10, 2024 · In the meantime, you can clone your event type and require different payment amounts for each. Jan 17, 2024 · Great question. Begin by logging into your Calendly account. See full list on help. Share the secret event link directly with any Jul 19, 2024 · You can use UTM parameters when embedding your Calendly booking page or event type on a website, for example. Note: Check out this help center article for more information on finding your Marketo Credentials: Finding your Marketo credentials. ️. Unlike one-off meetings, your invitees can reschedule events booked using secret Event Types. ️ The moment the event type was deleted (e. Secret events don't appear on your main scheduling page and can only be accessed by invitees who have the Event Type’s link. Use event link to book a meeting on behalf of the host. Depending on what you’re trying to achieve and customer visibility, you may want to consider routing forms to get customers to the correct event or secret events to prevent customers picking the less Apr 16, 2025 · Event types in Calendly are meeting templates you can reuse. Apr 17, 2025 · Free/busy rules: Let Calendly prioritize your most important events by allowing invitees to book over less critical meetings. Calendly doesn’t support this. I've tried using CSS, but it seems like Calendly’s default styles are overriding mine. Jan 10, 2025 · Can view: can see the event type in their account and share the event’s booking link, but cannot make any edits to the event itself. Tap View event type details. To duplicate an existing managed event type, select the three dots next to it and choose Duplicate. Is there a way to have an event with a default setting to mark a private meeting on the outlook event when it adds to my outlook calendar? Feb 21, 2025 · Make events secret: Hide event types from your landing page. You can then clone that event, remove the payment option from the clone, and set it to be a secret event. When your event type is secret, it’s only accessible for booking to those that you share the link with directly. Doodle: Which should you use? [2025] I've used both Doodle and Calendly before, but in order to do an in-depth analysis, I spent time testing each app, trying out their comparable features and figuring out where each one shines—and doesn't. Share single-use links: Create single-use links to ensure invitees cannot reuse the link for additional bookings. We would like to show you a description here but the site won’t allow us. From the mobile homepage, tap the event type you want to edit. Add the event type to a routing form (available for admins, owners, and group admins) ️. Tap More options. When an invitee schedules with you, the event is automatically published to your personal calendar and appears on your Calendly Home page under Scheduled Events. Feb 24, 2024 · Clone the event type by clicking the “gear” icon on the top right, clicking “clone” and then renaming it so that you recognize the difference (i. "2020-01-02T03:04:05. Nov 20, 2024 · Hi @Marvin58383! Of course! You can copy a page that displays all of your events under your account by copying your public events page here: Additionally, if you don’t want specific events to appear here, you can make them secret, This will hide the event from your main scheduling page, and only make it available to invitees with whom you share the event type's link. Even though the alpaca hiking trip we offer is recurring in its nature, its not really about enabling the customers to book 1 or more invitee slots on multiple event dates, but Dec 19, 2024 · Add/Remove people from the event type (as editors or viewers) ️. This way, only invitees with the direct event link can book with you. Hey Calendly Community,I'm working on adding Calendly to our custom web app, and I could use some help with a few things. “Event Name: Clone”) Once cloned, click into the new event type and make it secret so that only you can access it for booking Mar 25, 2024 · Has Calendly added the option to add a discount code to events without needing to clone the event and make it secret? I want my client to click on the link on the website instead of me sending them the Calendly secret link, as I’d love them to have the opportunity to stay on my website as long as possible, it’s a very beautiful and Calendly ~ Please create a way for us to offer discount codes without cloning / secret event. Jan 15, 2025 · Step-by-Step Guide: Changing the Host of an Event in Calendly. Je veux ouvrir mon calendly à des personnes extérieures, en d’autres lieux mais je ne veux pas qu’elles aient accès aux événements réservés à l’entreprise. Follow these steps to open the event type editor: Go to your Scheduling page > Event types tab. To make an event secret or change the language, click the settings gear on the Event Type card from the Home page. For example, if you’re offering a 3 event package for $100, you will want to charge the full $100 in the initial event type. Potential work around for the time being? You can even embed a secret event - so you could perhaps embed this secret event in your community for booking while knowing it’s not visible anywhere else. calendly. ) This means no need to flip back and forth between calendars to find a time that works, and no risk of getting double Apr 17, 2025 · Edit your event type. For a user: You'll know an event type is a managed event by the Admin managed icon at the top of the event type card. What you can customize. Native clients: include client_id as a body param within the API call. See How to edit event type permissions. The shared event type URL inherits event name changes with the event name. Learn more here. Ex. They help you schedule different kinds of meetings — like product demos, customer calls, or office hours — with specific settings and details. Any invitees would need to use the event-specific link to access your booking page, which would only be Apr 11, 2025 · To make an event Secret: From the mobile home screen, tap the event you want to edit. Nov 17, 2023 · While there isn’t currently a way to book multiple events at once and pay for them as a series, there is a work around I like to suggest! First you’ll want to set up one event to cover the price of, let’s say, 6 classes for $210. If you would like to mark your event as secret you can do so by clicking the 'Make secret' option. Apr 14, 2022 · That’s why Calendly provides a “secret” option for your Event Types. . We love feedback and promise we are looping it around for our product team. Just visit your event types page and select "Clone" from the gear menu of the event you'd like to copy: For example, you can require $50 for the event type that is public, and only $40 for a secret event. Feb 5, 2025 · How to Clone an Event Type. Tap Make secret. Changing the host of an event in Calendly is a straightforward process, allowing you to easily assign or reassign event responsibilities. Find out how to hide an event in Calendly and make it a secret. Outside of this, you can look into using our Routing Forms which are questionnaires that can be sent out to your invitees - then, based on their answers, can May 14, 2025 · Once you connect your calendar(s), Calendly will automatically show availability when you’re not listed as “busy. Nov 21, 2023 · It checks for events marked “Busy” and interprets them as conflicts, preventing invitees from scheduling new events at those times. When you update an Event Type that’s assigned to your entire Sales team, the update pushes out to the entire team automatically. This ensures the only people who have your invite link are the ones you’ve shared it with. Here’s a detailed breakdown of the steps involved: Step 1: Access Your Calendly Account. You can also use hidden fields in relation to Calendly Routing Forms, which we will cover below! 💡 Use case example: You are integrating Calendly with Hubspot Forms You can build routes using responses collected in a hidden field This could be a discounted event as well. Here’s what I’m facing:Styling Customization: I want to change how the Calendly widget looks to match our app's design. The other option is to leverage single-use links. If prompted, log in to your Calendly account. Then, create a secret one-on-one event type available on the off days (Tues/Thurs/Sat) and take the invitee’s details once they book in order to book a second day for them. Set up your event type to suit your needs. Take a look at this page under ‘Make an Event Secret’ for more info. com How Do I Create A Secret Event Type In Calendly? Are you looking to keep your meetings private or exclusive? In this video, we’ll guide you through the proce Oct 4, 2023 · Changing the event URL, and sharing a new event link. The Basic HTTP Authentication security scheme is for web clients only. Both you and your invitee receive confirmation Use Access Tokens to access Calendly resources on behalf of an authenticated user. Select Activate. This change updates automatically on your Calendly landing page. This will hide the Jan 17, 2024 · Occasionally I have events that don’t need to be shared with my team who has access to my outlook calendar. Enter your Munchkin ID#. In the top right corner, tap the three dots. You can edit the following fields at the time of sharing: event name; event duration; event location; date range; meeting hours; date specific hours Apr 11, 2025 · Activate the integration by entering a set of ID numbers from your Marketo account into Calendly. You can also then embed it on your website, include it in your email and all of the other things you mentioned. Write your notes on the box provided above and click 'Apply'. Making your event types secret results in the event types not appearing on your public booking page -- in this case, only those invitees that you directly Share Your Calendly Link with will be able to book these secret event types. Apply your changes. Single sign-on (SSO) Authentication method that allows you to use one set of credentials to login. Both you and your invitee receive confirmation Apr 17, 2025 · Shared event type URL's will not be able to be edited by following the steps above. Changing the event url there doesn’t seem to be a way to do this Jan 7, 2025 · Tip: We recommend leaving the Location section of the event empty. ” (No one can see the details of your whole calendar — Calendly only shows the times you’re available. Select the event type you want to edit. It’s quick and simple. Meaning only people w Feb 25, 2025 · Setting calendly to let me confirm the meeting when someone books. /d/js9/jnd/15-minute-meeting. 𝙓. Include verbiage in the description and in an email reminder that invitees booking will receive a separate invite from you for the second day of the event. Event Variables event_type_name event_type_uuid event_start_time (in invitee tim Example: you’ll want to set up one event to cover the price of, let’s say, 6 classes for $210. Create your desired amount of “secondary” event types, and set them as secret events. Integrations. Add video conferencing Connect your video conferencing tool and add it to your event types. Tap Edit meeting type. A specific type of event, on the Calendly home page, find the event you want to share and select Copy Link. The bolded section will change however, the unbolded section at the beginning will remain the same. Scroll down and tap Edit this event type. You can manage the permissions of your managed events. Nov 10, 2022 · HOW TO CREATE A SECRET EVENT ON CALENDLY Hey there, @Angela70065 - thanks for your post! You might benefit from reading our Company Admin Guide, to start! =) To your question: as with all event types, in order to make an event “secret” you will want to go into to event to edit it > click “When can people book this event?” > scroll down and click “Additional rules for your availability” > click to make the event “secret You can do this by selecting the Gear icon on the event card, then selecting Make Secret: This makes it so only invitees who have a direct link to the event, can access the booking page. Mar 13, 2024 · Bonjour la communauté Calendly, Je vais commencer mes consultations dans une entreprise pour laquelle j’offre certains types de prestations. Since event types can be deleted but their scheduled events remain it's useful to fetch a deleted event type when you still require event type data for a scheduled event. To preview your booking page, open the Event Type editor and select Preview at the bottom. Mar 1, 2024 · In order to have two different prices, you’ll have to create two separate event types as each event can only have one price associated. It is a powerful feature. Mar 15, 2024 · If you do this + a 5 minute buffer, then you’d see the scenario I went over in the bullet list above for each of your event types (making room for the fact that a 45 minute duration + 5 minute buffer = a 50 minute booking, so perhaps create 60 minute start time increments for that event type - and a 60 minute duration + a 5 minute buffer = a May 8, 2024 · Have those that answer “no” routed to a secret event type for returning invitees You can implement other questions and routing logic, as well You can also have invitees routed to a custom message saying something like, “No bookings available at this time - try again later!” in response to invitees indicating they’ve already booked and Apr 16, 2025 · Adjustments can be made without creating a new event type, saving time and effort. That way, only clients who have your specific event link can schedule with you. Aug 17, 2022 · With Managed Events, you can assign Event Types in three ways — to individuals, by group membership, or with settings so new team members are automatically assigned specific Managed Events during onboarding. Group: Host events with multiple invitees at once. The title “Have 1 user book multiple slots of same event” is regarding to the same event, (not event type) meaning multiple invitee slots of one event on one date. Changing the event name will not break this link. Go to the Admin center > Managed event types. Under Booking link tap the current link and enter your new link text. Secret events are not visible on your landing page, but can still be booked using the scheduling link. Calendly will prompt the user to enter their preferred options. 678123Z"). For more details on these options, view Event types overview. There are four types of event types: One-on-one: Meet individually with one invitee. Explore event editor sections. These event types are available on our paid Calendly subscriptions. (Optional) Use the My Calendly dropdown to switch users. Calendly vs. 13. Select + Create. Setting calendly to only allow specific people to book meetings. Each event type includes customizable settings that control how and when people can book with you Jan 19, 2024 · Create an initial event type to send to your invitees, set to collect the full payment amount. Enter your Client Secret. To clone an event type, click the gear icon in the top right corner of the event type > click “clone”: Once you’ve done this, the cloned event type will automatically pop up and you will be able to edit any/all sections you please (name, description, duration, availability, booking notifications and so on). e. May 13, 2024 · I found that if I clicked on each individual Event type to Edit them, then there is another gear dropdown at the top of the page towards the left. Calendly will automatically generate a dynamic conferencing link as invitees Apr 11, 2025 · Create a Managed Event. Update an event type's scheduling link. To start working with shared event types, you'll first need to add your team members as additional users. Tap Save. You might want to consider using a ‘secret event’ instead of sharing this specific event type widely. Est- For some applications, the events and actions depend on the environment and whether the connector supports configurable events and dynamic discovery of actions. View scheduled meetings that were created from the event type. Calendly Dec 12, 2024 · Shared event types can be created without first creating a team to make collaborating with others in your organization quicker. To Share Your Link from the Calendly Website To share the link to your: Landing page (that lists all events you offer), on the left side of the Calendly home page just below your name, select the link. Note: Calendly 1 day ago · You can update an event type's scheduling link from your mobile device anytime. If you have shared your personal scheduling page- and not the event-specific link- you could make the event secret which would ensure it did not appear on your main scheduling page. This will hide the event from your main booking page, so other (random) users can’t book you for free! Apr 17, 2025 · Make events exclusive Make your event secret to hide it from your landing page. You can then clone that event, remove the payment option, and set it to a secret event. If the application supports configurable events, you see a Show more configurable events link under the events list. Best practices. mcst mnibjej gzso dooy zxt ebuhg iffzet mot emuuvsm rweng